Clicking on the link below will open a PDF document that can be filled out electronically, saved to your computer, and then returned to the Communications Office by fax, email, or personal drop-off. If you have any questions please call the Communications Office at 299-4415 ext. 2211. Questions may also be answered in JPS Board Policy 1.31, Oklahoma Open Records Act. Scroll down to view a summary of Board Policy 1.31 concerning Open Records Requests. The complete JPS Board Policy can be found HERE.
Summary of Board Policy
The person(s) requesting the information to be reviewed/copied shall identify himself/herself through some form of identification card or badge. He/she will complete an open records request form which includes his/her signature for the document(s) to be copied. Open Records Request Forms may be obtained from the Receptionist in the Education Service Center or accessed via the school website at the link above. The completed form is to be submitted to the Chief Information Officer and will be placed in the document file as a record of the transaction and document(s) copied.
The District shall charge reasonable fees to recover the direct cost of document copies. Payment is required before documents are processed. Reasonable document search fees shall be charged as permitted by the Act. The fees are as follows:
Twenty-five cents ($.25) per copy; one hundred dollars ($100.00) per hour for data collection, charged in one-fourth (1/4) hour increments; the hourly rate for research is twenty-five dollars ($25.00). Ten dollars ($10.00) for Video, CD, or DVD.
As permitted by the Act, the District hereby designates the following records as confidential and not open for public inspection:
Records which can be kept confidential under federal or state law as designated in the Act:
1. Personnel records which relate to internal personnel investigations including examination and selection material for employment, hiring, appointment, promotion, demotion, discipline, or resignation.
2. Personnel records where disclosure would constitute a clearly unwarranted invasion of personal privacy such as employee evaluations, payroll deductions, or employment applications submitted by persons not hired by the public body, and transcripts from institutions of higher education maintained in the personnel files of certified public school employees; provided, however, that nothing in this subsection shall be construed to exempt from disclosure the degree obtained and the curriculum on the transcripts of certified public school employees. Public bodies shall keep confidential the home address of any person employed or formerly employed by the public body.
3. If disclosure would give an unfair advantage to competitors or bidders, the following: bid specifications for competitive bidding prior to publication; contents of sealed bids prior to bid opening; computer programs or software (but not the data thereon); and appraisals relating to the sale or acquisition of real estate prior to the award of a contract.
4. Except for the fact that a communication has been received and that it is or is not a complaint, personal communications received from a person exercising rights secured by the Oklahoma or United States Constitution. Any response to such personal communications shall be confidential only to the extent necessary to protect the identity of the person exercising the right.
5. Individual student records, except for: (a) statistical information not identified with a particular student if such information is maintained in a composite form and (b) directory information as defined in the Act, if, pursuant to the Family Educational Rights and Privacy Act that information (1) has been designated by the District as directory information and (2) parents have been notified of and have not exercised their non-release rights.
6. Teacher lesson plans, tests, and other teaching materials. Personal communications concerning individual students.
7. Prior to taking action, including making a recommendation or issuing a report, personal notes and personally created materials of school District personnel, excluding departmental budget requests, prepared as an aid to memory or research leading to the adoption of a school policy or District project.