New Employees are required to attend a New Hire Benefit Meeting. Employees must enroll or waive benefits within one week of their New Hire Benefit meeting.
Early enrollment is to your advantage to help ensure your premiums are deducted in a timely manner and you receive your insurance cards prior to the effective date of your coverage.
New Hire Benefit Meetings: You will be asked to attend a New Hire Benefit Meeting, conducted by the JPS Insurance/Benefits Office. The meeting will last approximately 1 - 2 hours.
Human Resources will provide you with a New Hire Insurance/Benefits Packet containing some forms you should complete and bring with you to the meeting. Please review the information provided in the packet so you will be prepared to ask questions.
If you have any questions about when you are scheduled to attend a meeting, please contact the Insurance/Benefits Office at 918-299-4415: extension 2313 or 2379.
What should I bring to the New Hire Benefit Meeting? The Insurance/Benefit Packet given to you by an HR Representative. There are forms in the packet that you should complete prior to the meeting. You will be completing a form to designate beneficiaries for your District Paid Life Insurance so be sure to bring information about your beneficiary(ies), such as: name, birthdate, and address.
What should I do to enroll in benefits? You must complete your benefit enrollment within one week of your New Hire Benefit meeting. We will provide you with on-line enrollment instructions when you attend the meeting.
May someone attend the meeting with me? Yes, you may bring someone to assist you. Space is limited, please contact the Insurance/Benefit Office and let them know you will be bringing a guest.
When will my coverage become effective? Health, Dental, Vision and Life Insurance will become effective on the first day of the month following your hire date. Other benefits, such as Disability, Cancer, Flex Spending Accounts, etc., will become effective as determined by the vendor and your application date. For instance, some benefits require you to pay a premium in advance; therefore, the effective date for those benefits may be one month later than other benefits.
What happens if I fail to enroll in the benefit plans within one week after the New Hire Meeting? You may have to wait until the next Annual Open Enrollment Period or provide proof of a "Qualifying Event" that would allow you to make a mid-year change.
Also, if you do not enroll in some of the other optional benefits as a new hire, you may not be able to enroll in them at a later time.