New Employees are required to attend a New Hire Benefit Meeting. Employees must enroll or waive benefits within the first 30 days of their employment.
Early enrollment is to your advantage to help ensure your premiums are deducted in a timely manner and you receive your insurance cards prior to the effective date of your coverage.
The New Hire Benefit Meeting: You will be asked to attend a New Hire Benefit Meeting, conducted by the JPS Insurance/Benefits Office. The meeting will last approximately 1 - 2 hours.
Human Resources will provide you with a New Hire Insurance/Benefits Packet containing some forms you should complete and bring with you to the meeting. Please review the information provided in the packet so you will be prepared to ask questions.
If you have any questions about when you are scheduled to attend a New Hire Benefit Meeting, please contact the Insurance/Benefits Office at 918-299-4415: extension 2313 or 2379.
What should I bring to the New Hire Benefit Meeting? The Insurance/Benefit Packet given to you by an HR Representative. There are forms in the packet that you should complete prior to the meeting. Also, you will need to complete a form to designate beneficiaries on your district paid life insurance; therefore, you need to have information about your beneficiary(ies), such as: name, birthdate, and address.
What should I do to enroll in benefits? You must complete your benefit enrollment within 30 days of your hire date. We will provide you with enrollment instructions when you attend the meeting. Basically, you will enroll and/or decline benefits offered by EGID (health, dental, vision and life) on-line. Other benefits will require you to complete a paper application.
May someone attend the meeting with me? Yes, you may bring someone to assist you and/or learn about your benefits. Space is limited; therefore, we ask that you contact the Insurance/Benefit sOffice and let them know you will be bringing a guest.
When will my coverage become effective? Health, Dental, Vision and Life Insurance offered by EGID will become effective on the first day of the month following your hire date. Other benefits, such as disability, cancer, Flex Spending Accounts, etc., will become effective as determined by the vendor and your application date. For instance, some benefits require you to pay a premium in advance; therefore, the effective date for those benefits may be one month later than other benefits.
What happens if I fail to enroll in the benefit plans within the first 30 days of hire? EGID benefits must be elected within the first 30 days; otherwise, you must wait until the next Annual Open Enrollment Period or provide proof of a "Qualifying Event" that would allow you to make a mid-year change.
Also, if you do not enroll in some of the other optional benefits as a new hire, you may not be able to enroll in them at a later time.